Varyst Designing Document Flow

Varyst uses SharePoint for designing document flow.

 SharePoint is a collaboration and content management platform that was developed by Microsoft and is easily integrated with Microsoft Office and any of its products. It’s generally used for document storage but serves other functions such as organizing news, events, and tasks. With the majority of organizations using Microsoft Office, SharePoint is underutilized because it’s not recognized as one of the flagship products in Microsoft Office.  If utilized correctly, SharePoint can serve as a one-stop shop for all your organization’s content.

 Internal Communication & Collaboration:

 We use Microsoft Office, specifically Outlook for our company emails. SharePoint incorporates well with any Microsoft Office tool and enhances internal communication significantly. Internal communication at Varyst usually consists of emails with important legal documents. SharePoint has advanced search and can find any keywords searched in documents, email conversations and any other attached files internally. This helps our legal professionals find the right person to contact much more efficiently.

SharePoint has great features like workflow and document scanning to improve secure sharing and communication. Varyst uses the pre-designed workflows or builds custom ones to approve documents and collect signatures from any parties involved in a trial. The document scanning in SharePoint allows our legal professionals to convert physical documents into digital documents. This ensures that we have backup for any sensitive documents involved in a trial.

 Storage & Security:

 Storing legal documents is one of the most important aspects of document management. Although many law firms love paper documents, storing data in the cloud is a vigilant backup plan in case anything were to happen to the physical location of the law firm. SharePoint uses Microsoft’s cloud to routinely backup and store data. By using Microsoft’s cloud, your law firm can access important data anywhere with simply an internet connection. This can be either mobile or desktop; mobile serves as a great alternative when legal professionals can’t access their work computer at a specific moment.

 SharePoint allows law firms to set parameters for who can access data and documents. Managing documents is easier with SharePoint and individuals who have seen documents can be monitored. Additionally, Microsoft’s cloud services are compliant with some of the most complex regulations including GDPR. Security for SharePoint can be customizable for certain needs of law firms; with Microsoft 24/7 cloud support, SharePoint is already far more efficient than any legal document management tool you’re currently using.